Safeguarding Assistant- Fixed Term Contract

Closing Date of Applications – 20/09/2024

Please note, this is a part time (25 hour per week) role - 4 month Fixed-Term Contract

Our Story

Established in 2013, City Football Group is the world’s leading private owner and operator of football clubs, with total or partial ownership of twelve clubs across the world. City Football Group also invests in other football related businesses and serves as a global commercial platform for our partners, whilst fulfilling our purpose of empowering better lives through football on a local and global scale, consistent with what “City” football has meant to people for over a century.  

Our Winning Team

Our purpose is to empower better lives through football. We are proud of the role City Football Group clubs play in their localities, delivering positive economic, social and environmental impact through our operations and through programmes and activities that bring about meaningful, lasting change.

The successful candidate will support the City Football safeguarding team in the administration of the criminal records checks process and other related activities.

This is Your City 

As part of our team, you will be entitled to 26 days annual leave plus an additional day off for your birthday, private healthcare and a simply health cash plan, an annual discretionary bonus, plus a range of partnership and lifestyle discounts. 

Your Impact

1. Criminal Record Checks:

• Administer and process criminal record checks for all relevant individuals.

• Ensure all checks are completed accurately, quickly, and in line with statutory requirements and organisational policies.

• Maintain up-to-date records of all completed checks and ensure they are stored securely in accordance with local data protection regulations.

• Monitor the status of ongoing checks and follow up on any delays or issues.

2. Safeguarding Compliance:

• Assist in maintaining the safeguarding database, ensuring all records are accurate, up to date, and compliant with current legislation.

• Regularly audit records to ensure continuous compliance and identify any areas that require attention.

• Work closely with the HR department and other relevant teams to ensure all staff and volunteers meet safeguarding requirements before commencing their roles.

• Assist with other compliance related tasks as and when required.

3. Communication:

• Liaise with external agencies, such as the DBS or equivalent, to ensure efficient processing of checks.

• Provide regular updates to other key stakeholders on the status of criminal record checks.

• Respond to inquiries regarding the status of checks and provide guidance on the process to relevant individuals.

What we are looking for

Essential

• Experience in an administrative role,
• Excellent organisational skills with a high level of attention to detail.
• Ability to manage sensitive and confidential information with discretion.
• Strong communication and inter-personal skills - written and verbal.
• Proficiency in using office software, including word processing, spreadsheets, and databases.

Desirable

• Previous experience working with the DBS or similar criminal record checking systems, preferably within a safeguarding or HR setting.
• Knowledge of data protection regulations and compliance requirements.
• Experience in working within sport, leisure, educational, healthcare, or non-profit sectors.
• Strong understanding of safeguarding practices and the importance of criminal record checks.

City Football Group promotes equal opportunities in employment and we positively welcome applications from all candidates regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation.

We will screen all applicants and select candidates whose skills and experience seem to meet our needs. We will carefully consider your application during the initial screening and will contact you only if you are selected for an interview. 

Employment is subject to the provision of proof of eligibility to work in the UK.

Due to our safeguarding promise, all UK based CFG roles will be subject to a DBS check upon commencing employment with us. This will be either a basic, standard or enhanced check depending on the job role and responsibilities.